Export Documentation Checklist for Indian Exporters

Documentation is where many export shipments stall. A single missing or inconsistent paper can hold a container at port and rack up demurrage. Here is the core set of documents we prepare for international shipments out of India.

Core commercial documents

• Commercial invoice — the value and terms of the sale
• Packing list — contents, weights and dimensions per package
• Proforma invoice — issued before the sale is finalised

Transport documents

• Bill of lading (sea) or airway bill (air)
• Shipping bill / export declaration
• Insurance certificate where applicable

Regulatory and origin documents

• Certificate of origin
• Product-specific certificates (e.g. phytosanitary, fumigation, quality)
• Any destination-country compliance paperwork

Why consistency matters

Customs authorities cross-check details across documents. The buyer's name, product description, quantities and values must match exactly on every page. Inconsistencies are the most common — and most avoidable — cause of clearance delays.

At Infinity Exports we prepare and reconcile the entire document set and coordinate customs clearance, so your cargo moves without surprises.